36th Annual

MIDWEST

Hazardous Materials Response Conference

May 3, 2024

 

EXHIBITORS – Read the following information carefully and then start your registration at the bottom of this page.

The 36th Annual Midwest Hazardous Materials Response Conference will be held on May 2, 3, and 4, 2024, at the Northbrook Hilton Hotel in Northbrook, Illinois. The conference exhibits will only be open on May 3, 2024. The Hilton is a Four Star property and the exhibit hall directly adjoins the main presentations. The Exhibit Hall will be open all day on Friday, May 5, 2023, and all breaks will be served in the exhibit hall to direct conference attendees to your booth.

Early registration is only $475.00 when paid before March 1, 2024. The booth fee includes a 10’ carpeted booth in the main ballroom, professionally decorated pipe & drape with color coordinated 8’ high back and 3’ side drape, one skirted table with 2 chairs and one electrical outlet. Complimentary wireless Internet access will be provided in the exhibit hall to all exhibitors.

Be sure to download the Exhibitor Packet first to select your booth location. You must list three (3) booth preferences and all booths are assigned on a first come, first served basis.

Each paid indoor exhibitor can also reserve outdoor display space at no extra charge. Outside display space is also available without a booth. Please call us with the dimensions you require and cost.

The booth fee also covers one exhibitor all day Friday, including lunch and the Friday evening Exhibitors’ Party.

Additional exhibitor badges are available at a cost of $45.00, but they must be purchased in advance after a full exhibitor registration. Additional exhibitor badges will NOT be available at the door. Each exhibitor must have an Exhibitor badge. No one will be permitted in the Exhibit Hall without a badge.

NOTE: The cost of additional exhibitor badges is kept low by not including meal tickets but the breaks all day are included. Additional exhibitors can pay separately if they choose to eat lunch at the hotel.

The Exhibit Hall will be available for booth set–up at 6:30 AM on Friday. The Exhibit Hall opens to the conference attendees at 9:30 AM to coincide with the first break. Exhibitors may break down their booth after 4:00 PM before the Exhibitors’ Party begins at 5:00 PM, but all exhibitors are encouraged to stay for the dinner and enjoy the fun. Center booths must break down at 4:30 PM to make room for extra tables in the Exhibit Hall.

The Exhibitors’ Party will conclude with a door prize drawing. Each exhibitor is required to donate one raffle prize. These raffle prizes do not have to be expensive and are intended to showcase your company and products. We can offer suggestions.

Sponsorships are also available for lunches, breaks and other events during the conference. These sponsorships are an extremely affordable way for your company to gain special recognition. Your company will be listed in the conference program, announced during the opening main program and recognized as an event sponsor.

This show is both affordable and convenient. This is the largest haz mat conference in the Midwest and the longest running haz mat conference in North America. It will provide a unique opportunity to meet hundreds of potential customers and every effort is made to give each exhibitor a worthwhile sales experience. All booth preferences are assigned in the order they are received.  Unfortunately, we cannot hold space so you must register immediately to reserve your booth.

HOTEL

A block of hotel rooms has been reserved at the special conference rate of only $115.00 per night for a single or double room until Wednesday, April 12, 2024, or until the group block is sold out, whichever comes first. The easiest way to reserve your room at the Northbrook Hilton Hotel is to use this link;

2024 Midwest Haz Mat Conference Hilton Hotel Room Reservation

Or, you can also call the Northbrook Hilton directly at 847-480-7500 with Group Code HM2024. Check-in time is 3:00 PM and check-out time is noon.

Exhibit Hall Floor Plan

Check the Exhibit Hall diagram in the Exhibitor Brochure to select your booth number(s). All center booths will have the back drape opened for the Exhibitors’ Party. Perimeter booths may remain fully set up at your discretion during the Exhibitors’ Party.

Sponsored Conference Events Opportunities

Several special sponsorships are also available to showcase your company. The actual cost of each event is significantly more than the sponsor fee, but you receive full recognition and it helps to keep the registration fee at a reasonable price.

Sponsors are included in the conference program, announced during the conference opening and recognized as an event sponsor with a custom sign displayed at the sponsored event.

THURSDAY

7:00 PM – Welcome hospitality reception for arriving attendees. Fully stocked bar with a professional bartender and ready to party! All you have to do is be the host. ($950)

FRIDAY

7:00 AM – Coffee Break ($350)

9:30 AM – Morning Coffee and Donuts Break ($350)

11:30 AM – Lunch Buffet – ($650)

2:30 PM – Afternoon Morning Coffee and Cookies Break ($350)

8:00 PM – Hospitality reception for conference participants. Fully stocked bar with a professional bartender! All you have to do is be the host. ($950)

SATURDAY

7:00 AM – Coffee Break ($350)

9:30 AM – Morning Coffee and Donuts Break ($350)

11:30 AM – Lunch Buffet ($650)

2:30 PM – Afternoon Coffee and Cookies Break ($350)

Conference binder back cover color insert ($450)

These sponsorships go quickly. Please call (847) 680-0799 if you have any questions or need additional information. Your support is greatly appreciated and we are always open to any reasonable suggestions to promote your company during the conference.

We have an outstanding program again this year and you are invited to participate! Both the Exhibit Hall and the hotel fill very quickly so please do not delay.

The registration process has been updated. Please be sure to read these complete instructions before proceeding.

REGISTRATION

1. The registration process can only be completed online.
2. Registration forms cannot be accepted by mail, fax or e-mail.
3. Download the exhibitor brochure and make your booth selections before starting the online registration process.
4. This registration is for the booth and one primary exhibitor.
5. Additional Exhibitors must be registered separately.
6. There is NO registration at the door.
7. Substitutions will be accepted in writing before April 1, 2024.
8. There are NO REFUNDS for any reasons after April 1, 2024, and no refunds for no-show registrants.
9. Make sure to fill everything out carefully, including your booth selections.
10. Make sure you complete the entire registration process.
11. If you only complete part of the form and close your browser window, your information will not be stored and you will have to start over.

INVOICES

1. Invoices will NOT be mailed, but you can download an invoice to submit to your accounts payable department.
2. Do NOT mail your purchase order to us; we cannot invoice purchase orders.

CONFIRMATION

1. A confirmation email will be automatically generated when you submit your registration form online.
2. No registrations will be entered until payment is actually received.
3. The automatically generated confirmation will be sent to the email address you provide so please be sure you enter a valid and current email address.
4. If you do not receive an automatically generated confirmation via email YOU ARE NOT REGISTERED!
5. If you do not complete the payment selection step, YOU ARE NOT REGISTERED!

PAYMENT

1. There are two options for payment: check or credit card. Payment by check will only be available until March 15th. After March 15th you will need to pay with a credit card.
2. Purchase orders are NOT an option for payment but you can submit the automatically generated invoice to your accounting department for payment.
3. If you select the CREDIT CARD option you will be directed to the secure gateway to make your payment. There is an ePayment Convenience fee for each registration paid by credit card. Be sure your credit card information matches (i.e. – address submitted matches actual billing address). The #1 reason for credit cards being rejected is a mismatch with the billing address. If your credit card is denied you are not registered.
4. If you select the CHECK option you will be able to print an invoice that you can present to your accounts payable department to initiate payment but it is your responsibility to mail payment. The registration deadline is firm, so you must mail your payment immediately.
5. Make checks payable to:

Emery & Associates, Inc.

113 Birmingham Place

Vernon Hills, IL 60061

Start your Exhibitor Registration here.