37th Annual

MIDWEST

Hazardous Materials Response Conference

May 2, 2025

EXHIBITORS – Read the following information carefully and then start your registration at the bottom of this page.

The 37^th Annual Midwest Hazardous Materials Response Conference will be held on Friday, May 2, 2025, at the Northbrook Hilton Hotel in Northbrook, Illinois. The Hilton is a Four-Diamond property with the Exhibit Hall directly adjoining the main presentations. The Exhibit Hall will only be open all day on Friday, May 2, 2025. All breaks will be served in the Exhibit Hall to direct conference attendees to your booth.

The “Early Bird” registration fee is only $495.00, if paid before February 1, 2025. The fee includes a 10’ booth in the main ballroom decorated with pipe & drape, one skirted table with 2 chairs and electrical service. Exposition services will professionally decorate the Exhibit Hall with color coordinated 8’ back and 3’ side drape. Complimentary wireless Internet access in the Exhibit Hall is provided to all exhibitors at no extra charge.

The booth fee covers one exhibitor all day Friday and one ticket to the evening Exhibitors’ Party. This year, instead of raising the booth fee, we are NOT including lunch tickets for any exhibitors. However, you can still purchase lunch in the hotel restaurant for the same conference price we pay. Additional exhibitor badges are available for purchase in advance with a full exhibitor registration, but extra exhibitor badges will NOT be available at the door, so please make sure you order enough badges in advance. Each additional exhibitor badge is only $55.00 including all breaks, but NOT including meal tickets. Each exhibitor must have a name badge, No one is permitted in the Exhibit Hall without a badge.

The Exhibit Hall will be available at 6:30 AM on Friday, May 2, 2025, for booth set-up. The Exhibit Hall opens to the conference attendees at 9:30 AM to coincide with the first break. Exhibitors may break down their booth after 4:00 PM before the Exhibitors’ Party begins, but all exhibitors are encouraged to stay and enjoy the fun. Center booths must break down by 4:30 PM to make room for extra party tables in the Exhibit Hall.

The Exhibitors’ Party will feature a unique and fun event. The Exhibitors’ Party will conclude with a door prize drawing. Each exhibitor is required to donate one door prize. These door prizes do not have to be expensive and are intended to showcase your company. We can offer suggestions if you need any ideas.

Sponsorships are available at a very reasonable cost for the hospitality room, lunches, breaks and other events during the conference. This is a great way to be singled out for special recognition. Your company will be featured in the conference program, the opening welcome and identified as an event sponsor at the conference.

This one-day show is both affordable and convenient. It will provide a unique opportunity to meet hundreds of potential customers. Every effort is made to give each exhibitor a worthwhile sales experience. All booth preferences are assigned in the order they are received. Unfortunately, we cannot hold booth space, so you must register immediately to reserve your booth. Exhibitor registration will be handled exclusively online at www.emerysafety.com.

A block of hotel rooms has been reserved until April 15, 2025, at the special conference rate of only $115.00 per night for a single or double room. The fastest way to reserve your hotel room is to use the reservation link on our website. Or, you can call the Northbrook Hilton directly at 847-480-7500 with Group Code HM2025. Check–in time is 3:00 PM and check-out time is noon.

We know that budgets are still tight, so we have worked hard to make this a very affordable opportunity for you. We have an outstanding program and you are invited to participate! Both the Exhibit Hall and the hotel fill very quickly, so please do not delay. Please call us at (847) 680-0799 if you have any questions.

Be sure to download the Exhibitor Packet first to select your booth location. All booths are assigned on a first come, first served basis.

Each paid indoor exhibitor can also reserve outdoor display space at no extra charge. Outside display space is also available without a booth for a minimal fee. Please call us with the dimensions you require.

We have an outstanding program again this year and you are invited to participate! Both the Exhibit Hall and the hotel fill very quickly so please do not delay.

The registration process has been updated. Please be sure to read these complete instructions before proceeding.

REGISTRATION

1. The registration process can only be completed online.
2. Registration forms cannot be accepted by mail, fax or e-mail.
3. Download the exhibitor brochure and make your booth selections before starting the online registration process.
4. This registration is for the booth and one primary exhibitor.
5. Additional Exhibitors must be registered separately.
6. There is NO registration at the door.
7. Substitutions will be accepted in writing before April 1, 2025.
8. There are NO REFUNDS for any reasons after April 1, 2025, and no refunds for no-show registrants.
9. Make sure to fill everything out carefully, including your booth selections.
10. Make sure you complete the entire registration process.
11. If you only complete part of the form and close your browser window, your information will not be stored and you will have to start over.

INVOICES

1. Invoices will NOT be mailed, but you can download an invoice to submit to your accounts payable department.
2. Do NOT mail your purchase order to us; we cannot invoice purchase orders.

CONFIRMATION

1. A confirmation email will be automatically generated when you submit your registration form online.
2. No registrations will be entered until payment is actually received.
3. The automatically generated confirmation will be sent to the email address you provide so please be sure you enter a valid and current email address.
4. If you do not receive an automatically generated confirmation via email YOU ARE NOT REGISTERED!
5. If you do not complete the payment selection step, YOU ARE NOT REGISTERED!

PAYMENT

1. There are two options for payment: check or credit card. Payment by check will only be available until March 15th. After March 15th you will need to pay with a credit card.
2. Purchase orders are NOT an option for payment but you can submit the automatically generated invoice to your accounting department for payment.
3. If you select the CREDIT CARD option you will be directed to the secure gateway to make your payment. There is an ePayment Convenience fee for each registration paid by credit card. Be sure your credit card information matches (i.e. – address submitted matches actual billing address). The #1 reason for credit cards being rejected is a mismatch with the billing address. If your credit card is denied you are not registered.
4. If you select the CHECK option you will be able to print an invoice that you can present to your accounts payable department to initiate payment but it is your responsibility to mail payment. The registration deadline is firm, so you must mail your payment immediately.
5. Make checks payable to:

Start your Exhibitor Registration here.